If you’re a foreigner working in Japan and considering a job change, there are several important factors to keep in mind. Many people wonder, “What steps should I take to change jobs?” or “Do I need to renew my residence status?” This guide will outline essential points and procedures to consider when transitioning to a new job in Japan.
Check Your Status of Residence
Your current residence status determines whether you’re eligible to switch jobs without additional changes. For example, if you hold a “Technical/Humanities/International Services” or “Specified Skilled Worker” visa, you’ll need to confirm if your new role fits under the conditions of your current visa. If not, you may need to change your status of residence before moving forward with your job change.
Start Your Job Search Early
Finding a new job can take time, especially when it comes to preparing your application materials and scheduling interviews. It’s advisable to start searching while you’re still employed, as not working for an extended period could result in your residence status being revoked. Be proactive and plan ahead to avoid any gaps in employment.
Organize Your Skills and Experience
Take stock of your professional experience and skills, focusing on what will be most valuable in your next role. Understanding your strengths can help you stand out during the application process.
Answering the “Why Are You Changing Jobs?” Question
During interviews, it’s common to be asked why you’re leaving your current job. Frame your answer in a positive light, turning potential concerns into opportunities. For instance, if you’re seeking new challenges because you’re bored at your current job, you might explain that you’re looking to build on your experience and further develop your skills.
Procedures for Changing Jobs in Japan
If you’re switching employers, certain immigration procedures need to be followed. Below are the main steps:
Submit a “Notification of Affiliation”
When you change jobs, you must submit a “Notification of Affiliation” form to the Immigration Agency within 14 days. This report informs the government about your new employer. You can submit the form online, by mail, or at your nearest immigration office. Failing to do so could result in penalties, so it’s essential to comply with this requirement.
Pattern 1: Same Job, Same Residence Status
If you’re staying in the same field of work, such as moving from one programming job to another under a “Technical/Humanities/International Services” visa, you only need to file the notification mentioned above. However, it’s recommended to obtain a “Certificate of Eligibility for Employment,” which simplifies future renewals of your residence status.
Pattern 2: New Job, Same Residence Status
If your duties change but still fall under your current visa type (for instance, shifting from IT to a technical interpreter role under a “Technical/Humanities/International Services” visa), you won’t need to change your visa status. The “Notification of Affiliation” will suffice, but obtaining a Certificate of Employment Eligibility is advisable.
Pattern 3: Same Job, Less Than Three Months Remaining on Your Visa
If you have less than three months left on your current residence status, you’ll need to apply for an extension. Be cautious, though—if you’re unable to secure employment with your new company by the time your visa expires, you may have to leave Japan.
What to Do If You Struggle to Find a New Job
If you’re having difficulty securing a new role, consider the following options:
- Hello Work: A public job assistance service offering consultations and job referrals. Some offices provide multilingual support.
- Employment Service Center for Foreigners: Specializes in helping highly skilled foreign workers find jobs.
- Staffing Agencies: If you’re unsure of what jobs suit your experience, registering with a temporary staffing agency could be helpful.
Preparing for Your Career Change
Before making any moves, confirm whether your current visa allows you to switch jobs and familiarize yourself with the necessary procedures. Preparing your application documents, organizing your professional experience, and crafting a strong rationale for changing jobs will position you for success.
